OFFICIAL AGENDA
THE MAYOR AND BOARD OF ALDERMEN
OF THE CITY OF STARKVILLE, MISSISSIPPI
REGULAR MEETING OF TUESDAY, MAY 4, 2010
5:30 P.M., COURT ROOM, CITY HALL
101 EAST LAMPKIN STREET
I. CALL THE MEETING TO ORDER
II. PLEDGE OF ALLEGIANCE AND A PRAYER IN HONOR OF NATIONAL PRAYER WEEK
III. APPROVAL OF THE OFFICIAL AGENDA
A. CONSIDERATION OF THE APPROVAL OF THE CONSENT AGENDA
IV. APPROVAL OF BOARD OF ALDERMEN MINUTES
A. CONSIDERATION OF THE APPROVAL OF THE MINUTES OF THE CITY OF STARKVILLE BOARD OF ALDERMEN RECESS MEETING OF FEBRUARY 16, 2010.
B. CONSIDERATION OF THE APPROVAL OF THE MINUTES OF THE CITY OF STARKVILLE BOARD OF ALDERMEN RECESS MEETING OF MARCH 16, 2010.
V. ANNOUNCEMENTS AND COMMENTS
MAYOR’S COMMENTS: THERE WILL BE FOUR POWER OUTAGES SCHEDULED AT FROM 3:00 AM UNTIL 5:00 AM TOMORROW MORNING,
MAY 5 AND THEN AGAIN ON JUNE 5, JULY 10 AND AUGUST 7, 2010.
BOARD OF ALDERMEN COMMENTS: ALDERMAN CARVER PRESENTS AN EMPLOYEE OF THE MONTH RECOGNITION TO SHALAMARK SIMPSON OF THE PARK COMMISSION
VI. CITIZEN COMMENTS
VII. PUBLIC APPEARANCES
A. PUBLIC APPEARANCE BY DAN MORELAND, CHAIRMAN OF THE STARKVILLE PARK COMMISSION AN MATTHEW RYE, PARK DIRECTOR ON THE QUARTERLY REPORT TO THE BOARD OF ALDERMAN AS REQUIRED BY MS CODE §21-37-37.
B. PUBLIC APPEARANCE BY JON MAYNARD OF THE GREATER STARKVILLE DEVELOPMENT PARTNERSHIP AND KATHY GELTSON FROM THE MISSISSIPPI DEVELOPMENT AUTHORITY PROVIDING INFORMATION ON THE ADVANTAGES OF THE GAP PROGRAM FOR THE CITY OF STARKVILLE.
C. PUBLIC APPEARANCE BY BOBBY GRIMES PRESENTING THE PROPOSED FORMATION OF THE GOLDEN TRIANGLE MULTI JURISDICTIONAL TASK FORCE.
VIII. PUBLIC HEARING
A. SECOND PUBLIC HEARING ON ADOPTING AN ORDINANCE CREATING AN HISTORIC DISTRICT COMMISSION.
IX. MAYOR’S BUSINESS
A. CONSIDERATION OF CHANGING THE MAYOR’S BEAUTIFICATION COMMITTEE TO THE CITY OF STARKVILLE BEAUTIFICATION COMMITTEE WITH THE ADOPTION OF MISSION STATEMENT, PURPOSE AND STRUCTURE AND THE APPROVAL OF THE MEMBERSHIP
AS PROVIDED IN THE PACKET.
B. CONSIDERATION OF THE ADOPTION OF A RESOLUTION REQUESTING THAT THE CITY OF STARKVILLE BE IDENTIFIED BY MDA AS A GAP MUNICIPALITY.
X. BOARD BUSINESS
A. INTERVIEW OF THE CANDIDATES FOR THE VACANT STARKVILLE SCHOOL BOARD POSITION.
B. CONSIDERATION OF MAKING THE APPOINTMENT TO THE VACANT STARKVILLE SCHOOL BOARD.
C. REPORT ON THE FINDINGS REGARDING SPEEDING CONCERNS ON BLUEFIELD ROAD
D. CONSIDERATION OF THE ADOPTION OF A TREE ADVISORY BOARD, WITH MISSION STATEMENT, RULES AND STRUCTURE AND THE APPOINTMENT OF MEMBERS TO SAID COMMITTEE.
E. CONSIDERATION OF THE ADOPTION OF AN ORDINANCE CREATING AN HISTORIC PRESERVATION COMMISSION.
F. CONSIDERATION OF MAKING AN APPOINTMENT TO THE BOARD OF ADJUSTMENTS AND APPEALS FOR THE POSITION IN WARD 2 WITH A TERM ENDING JUNE 30, 2010.
G. CONSIDERATION OF MAKING AN APPOINTMENT TO THE COMMISSION ON DISABILITY FOR THE POSITIONS WITH A TERMS ENDING JUNE 1, 2010.
H. CONSIDERATION OF MAKING AN APPOINTMENT TO THE PARK COMMISSION FOR THE TERM ENDING JUNE 30, 2010.
I. CONSIDERATION OF ADVERTISING FOR LETTERS OF INTEREST FOR A NEWLY VACANT POSITION ON THE STARKVILLE HOUSING AUTHORITY AND ANY CURRENTLY VACANT BOARD POSITIONS.
J. CONSIDERATION OF THE AMENDMENT OF THE PUBLIC APPEARANCES POLICY TO REFLECT A MAXIMUM NUMBER OF PUBLIC APPEARANCES AND PUBLIC HEARINGS PER ANY BOARD MEETING.
K. CONSIDERATION OF THE ACCEPTANCE OF THE LOW BID FROM CIRCLE J LAWN CARE FOR THE MOWING CONTRACT FOR THE GROWING SEASONS OF 2010 AND 2011 FOR THE 182 AND UNIVERSITY ODDFELLOWS CEMETERIES.
L. CONSIDERATION OF THE APPROVAL OF THE REGISTRATION AND ATTENDANCE OF THE BOARD OF ALDERMEN, THE CITY CLERK AND THE CHIEF ADMINISTRATIVE OFFICER TO THE MISSISSIPPI MUNICIPAL LEAGUE CONFERENCE HELD IN BILOXI, MS, FROM JUNE 27, 2010 TO JULY 1, 2010.
XI. DEPARTMENT BUSINESS
A. AIRPORT (ALL ITEMS ON CONSENT)
1. REQUEST APPROVAL FOR IN-KIND SERVICES FROM THE CITY FOR DRAINAGE IMPROVEMENT WORK IN THE AMOUNT OF $1,811.68.
B. BUILDING, CODES AND PLANNING DEPARTMENT
THERE ARE NO ITEMS FOR THIS AGENDA
C. OFFICE OF THE CITY CLERK
1. REQUEST APPROVAL OF THE CITY OF STARKVILLE FIRE DEPARTMENT CLAIMS DOCKET AS OF APRIL 28, 2010.
2. REQUEST APPROVAL OF THE CITY OF STARKVILLE CLAIMS DOCKET FOR ALL DEPARTMENTS EXCEPT THE FIRE DEPARTMENT AS OF APRIL 28, 2010.
3. REPORT OF THE RECEIPTS AND EXPENDITURES FOR PERIOD ENDING MARCH 31, 2010, IN ACCORDANCE WITH § 21-35-13 OF THE MISSISSIPPI CODE OF 1972 ANNOTATED.
D. COURTS
THERE ARE NO ITEMS FOR THIS AGENDA
E. ELECTRIC DEPARTMENT (ALL ITEMS ON CONSENT)
1. REQUEST AUTHORIZATION TO PURCHASE NEW VACUUM CIRCUIT BREAKER FOR THE NORTHWEST SUBSTATION FROM THE LOW
BIDDER, WESCO/DIVERSIFIED SUPPLY COMPANY AT A PRICE OF $20,500.00.
2. REQUEST AUTHORIZATION FOR THE MAYOR TO SIGN TVA “RATE CHANGE AGREEMENT” EFFECTIVE ON OCTOBER 1, 2010.
F. ENGINEERING AND STREETS
1. REQUEST CONSIDERATION OF THE APPROVAL OF THE LOW BID FOR THE REED ROAD WIDENING PROJECT AND AUTHORIZATION TO ENTER INTO CONTRACTURAL AGREEMENT WITH SAID CONTRACTOR.
2. REQUEST CONSIDERATION OF THE APPROVAL OF THE LOW BID FOR THE 2010 STREET IMPROVEMENT PROJECT AND AUTHORIZATION TO ENTER INTO CONTRACTURAL AGREEMENT WITH SAID CONTRACTOR.
3. REQUEST APPROVAL OF A CHANGE ORDER FOR THE DRAINAGE IMPROVEMENT PROJECT NO. 12-HOLLIS II IN THE AMOUNT OF $8,435.00 IN ORDER TO INSTALL HYDROSEEDING FOR THE PROJECT.
4. REQUEST APPROVAL OF A CHANGE ORDER FOR THE DRAINAGE IMPROVEMENT PROJECT NO. 27-YELLOWJACKET IN THE AMOUNT OF $4,479.00 IN ORDER TO INSTALL HYDROSEEDING FOR THE PROJECT.
5. REQUEST APPROVAL OF A CHANGE ORDER FOR THE DRAINAGE IMPROVEMENT PROJECT NO. 14-HOLLIS IV IN THE AMOUNT OF $2,509.76 IN ORDER TO INSTALL HYDROSEEDING FOR THE PROJECT.
6. REQUEST APPROVAL OF INVOICE FROM ELLIS CONSTRUCTION IN THE AMOUNT OF $25,800.00 FOR THE SERVICES RENDERED ASSOCIATED WITH THE OLD WEST POINT ROAD BRIDGE PROJECT.
G. FIRE DEPARTMENT
THERE ARE NO ITEMS FOR THIS AGENDA
H. PERSONNEL
1. REQUEST AUTHORIZATION TO HIRE TAWNYA SANDERS TO FILL THE VACANT POSITION OF ADMINISTRATIVE ASSISTANT TO THE MAYOR AND BOARD.
2. REQUEST AUTHORIZATION TO HIRE PHILLIP CHANCE CUMMINGS TO FILL THE VACANT JOB OF CERTIFIED FIREFIGHTER.
3. REQUEST AUTHORIZATION TO HIRE REKKA CARTER TO FILL THE VACANT JOB OF GENERAL CLERK / RECEPTIONIST AT THE ELECTRIC
DEPARTMENT.
4. REQUEST AUTHORIZATION TO CONTRACT WITH LUKE MCMAHEN FOR INDEPENDENT CONTRACTOR SERVICES TO PERFORM
CONSTRUCTION INSPECTOR DUTIES IN CONNECTION WITH THE 2010 STREET AND DRAINAGE IMPROVEMENT PROGRAM.
5. REQUEST AUTHORIZATION TO ADVERTISE TO FILL A VACANT POSITION OF OPERATOR 2 IN THE WASTE WATER TREATMENT DIVISION OF PUBLIC SERVICES DUE TO THE UPCOMING RETIREMENT OF JEREMIAH MARSHALL.
6. REQUEST APPROVAL TO EXPAND THE JOB DUTIES OF MICHELLE POLK TO ASSIST DOUG DEVLIN IN PUBLIC SERVICES WITH ADMINISTRATIVE SUPPORT AND SPECIAL DUTIES AS SPECIFIED WITH A CORRESPONDING SALARY ADJUSTMENT
AS SET FORTH IN PERSONNEL POLICIES.
I. POLICE DEPARTMENT
1. REQUEST CONSIDERATION OF THE APPROVAL TO JOIN THE GOLDEN TRIANGLE MULTIJURISDICTIONAL TASK FORCE.
2. REQUEST AUTHORIZATION TO ALLOW OFFICERS JULIUS GANDY AND LAURA ROBERSON TO ATTEND DARE OFFICER TRAINING IN INDIANOLA, MS ON JUNE 1 – 11, 2010, FOR A TOTAL AMOUNT OF $3,304.00, WITH ADVANCE PAY REQUESTED.
J. PUBLIC SERVICES
1. REQUEST APPROVAL TO PURCHASE WATER PIPE AND ACCESSORIES FROM CENTRAL PIPE, THE SUBMITTER OF THE LOWEST QUOTE, IN THE AMOUNT OF $12,919.30 FOR A WATER LINE ALONG GRETA LANE AND TO MS HWY 25.
2. REQUEST APPROVAL TO ISSUE A NOTICE TO PROCEED TO STIDHAM CONSTRUCTION, THE LOWEST SOURCE OF SUPPLY BIDDER, TO INSTALL A WATER LINE AND HYDRANTS ALONG GRETA LANE AND TO MS HWY 25 IN THE AMOUNT OF 14,987.50.
3. REQUEST APPROVAL FOR THE MAYOR TO EXECUTE A CONSTRUCTION CONTRACT WITH THE LOWEST SOURCE OF SUPPLY BIDDER, TO INSTALL AND TIE-IN A NEW 24” FORCE MAIN AT THE WASTEWATER PLANT.
K. SANITATION DEPARTMENT (ALL ITEMS ON CONSENT)
1. REQUEST AUTHORIZATION TO ACCEPT THE BEST AND SOLE BID FROM STARKVILLE RECYCLING FOR THE FIFTY (50) SURPLUS CONTAINERS IN THE AMOUNT OF $.14 PER POUND (36-6 YD) AND $.15 PER POUND (14 – 8 YD) IN THE AMOUNT OF $5,775.00.
XII. EXECUTIVE SESSION
A. PENDING LITIGATION
B. PERSONNEL
XIII. RECESS UNTIL MAY 18, 2010 @ 5:30 AT 101 LAMPKIN STREET IN THE CITY HALL COURTROOM.
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