BOA Agenda, Tuesday March 16, 2010

OFFICIAL AGENDA
THE MAYOR AND BOARD OF ALDERMEN OF THE CITY OF STARKVILLE, MISSISSIPPI
RECESS MEETING OF TUESDAY, MARCH 16, 2010
5:30 P.M., CITY HALL COURTROOM
101 LAMPKIN STREET

I. CALL THE MEETING TO ORDER

II. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

III. APPROVAL OF THE OFFICIAL AGENDA
A. CONSIDERATION OF THE APPROVAL OF THE CONSENT AGENDA

IV. INTERVIEW OF APPLICANTS FOR THE VACANT SCHOOL BOARD POSITION.

V. APPROVAL OF BOARD OF ALDERMEN MINUTES
A. REQUEST APPROVAL OF THE MINUTES OF THE RECESS MEETING OF THE CITY OF STARKVILLE BOARD OF ALDERMEN OF DECEMBER 15, 2009.

VI. ANNOUNCEMENTS AND COMMENTS
A. MAYOR’S COMMENTS: 2
INTRODUCTION OF NEW EMPLOYEES:
UYLESS GRAY – MAINTENANCE WORKER IN THE WATER DEPARTMENT
DONNA DOLLARHIDE – RADIO OPERATOR/RECORDS CLERK IN THE POLICE DEPARTMENT
STEPHANNE DRUMMOND – RADIO OPERATOR/RECORDS CLERK IN THE POLICE DEPARTMENT
B. BOARD COMMENTS:
C. CITIZEN’S COMMENTS:

VII. PUBLIC APPEARANCES
A. PUBLIC APPEARANCE BY NISREEN CAIN TO DISCUSS THE CITY’S RECOGNITION OF EARTH HOUR.
B. PUBLIC APPEARANCE BY FENLY AKERS REQUESTING SPONSORSHIP BY THE CITY FOR THE MISS MISSISSIPPI STATE UNIVERSITY PROGRAM AD.
C. PUBLIC APPEARANCE BY CHRIS HUGHES PRESENTING A HOUSING PROJECT PLAN AND REQUESTING CITY SUPPORT FOR THE DEVELOPMENT.

VIII. PUBLIC HEARINGS
A. FIRST PUBLIC HEARING ON THE CHILD SAFETY PROTECTIVE HELMET ORDINANCE.

IX. MAYOR’S BUSINESS
A. CONSIDERATION OF APPROVING THE LETTER TO BE SENT TO THE DEVELOPER ON BEHALF OF THE CITY IN SUPPORT OF THE MISSISSIPPI HOME CORPORATION
DEVELOPMENT PROJECT.
B. CONSIDERATION OF APPROVING THE OUT-OF-STATE TRAVEL TO AUSTIN, TEXAS, FOR THE CHIEF ADMINISTRATIVE OFFICER TO ATTEND A FACILITIES
PLANNING CLASS AT A COST OF $550.00 FOR TUITION ONLY.
C. DISCUSSION OF ADOPTING A PROCESS AND BUDGETARY POLICY ON BOARD CONSIDERATION OF OUTSIDE CONTRIBUTIONS FOR PROGRAM ADS AUTHORIZED IN ACCORDANCE WITH MISSISSIPPI CODE OF 1972 §17-3-1.

X. BOARD BUSINESS
A. CONSIDERATION OF MAKING AN APPOINTMENT TO THE STARKVILLE SCHOOL BOARD FOR THE TERM BEGINNING MARCH 6, 2010.
B. CONSIDERATION OF ADVERTISING FOR BIDS FOR THE MOWING CONTRACT FOR THE CITY’S ODDFELLOWS CEMETERIES FOR THE CALENDAR YEARS 2010 AND 2011.
C. CONSIDERATION OF ISSUING A PROCLAMATION FROM THE CITY OF STARKVILLE TO DECLARE THE HOUR FROM 8:30 TO 9:30 PM ON MARCH 27, 2010 AS EARTH
HOUR IN THE CITY OF STARKVILLE.
D. CONSIDERATION OF CALLING FOR A PUBLIC HEARING TO AMEND THE SIGN ORDINANCE 2008-10 AND THE CITY OF STARKVILLE CODE OF ORDINANCES, APPENDIX A TO PROVIDE ADDITIONAL CATEGORIES OF EXEMPTIONS FOR SIGNAGE LOCATED IN CITY RIGHTS OF WAY.
E. CONSIDERATION OF APPROVING A PROGRAM AD FOR THE MISS MISSISSIPPI STATE UNIVERSITY PAGEANT PROGRAM BOOK IN ACCORDANCE WITH MISSISSIPPI CODE OF 1972, § 17-3-1.
F. CONSIDERATION OF HOSTING AN AREA WORKSHOP THROUGH THE MISSISSIPPI URBAN FOREST COUNCIL.
G. DISCUSSION AND CONSIDERATION OF ESTABLISHING AN INTERNAL INFRASTRUCTURE COMMITTEE RESULTING FROM BOARD RETREAT PROCESS.

XI. DEPARTMENT BUSINESS
A. AIRPORT
THERE ARE NO ITEMS FOR THIS AGENDA
B. BUILDING, CODES AND PLANNING DEPARTMENT
1. CONSIDERATION TO APPROVE P&Z ITEM #FP 09-06: A REQUEST BY RMR INVESTMENTS, LLC, FOR A FINAL PLAT APPROVAL OF “WESTERN CROSSING DEVELOPMENT—PHASE II” IN A C-2 (GENERAL BUSINESS) AND R-5 (MULTI-FAMILY, HIGH-DENSITY) ZONING DISTRICT LOCATED NORTHWEST OF THE INTERSECTION OF NEW LIGHT ROAD AND THE MS HIGHWAY 25 BYPASS IN WARD 1.
2. CONSIDERATION TO APPROVE P&Z ITEM #FP 10-01: A REQUEST BY RMR INVESTMENTS, LLC, A FINAL CONDO PLAT APPROVAL OF “UNIVERSITY CROSSING CONDO PLAT REVISION #1” IN A C-2 (GENERAL BUSINESS) ZONING DISTRICT LOCATED AT THE 600 BLOCK OF MS HIGHWAY 12 EAST IN WARD 4.
C. OFFICE OF THE CITY CLERK
1. REQUEST APPROVAL OF THE CLAIMS DOCKET AS OF MARCH 11, 2010, FOR THE CITY OF STARKVILLE DEPARTMENTS EXCEPT FOR THE FIRE DEPARTMENT.
2. REQUEST APPROVAL OF THE CONTRACT WITH REYNOLDS INSURANCE, THE LOWEST AND BEST BID FOR THE CITY OF STARKVILLE PROPERTY INSURANCE SERVICES FOR THE YEAR 2010/2011.
D. COURTS
THERE ARE NO ITEMS FOR THIS AGENDA
E. ELECTRIC DEPARTMENT (ALL ITEMS ON CONSENT)
1. REQUEST AUTHORIZATION TO PURCHASE A REPLACEMENT SUBSTATION VACUUM CIRCUIT BREAKER FROM WESCO/DIVERSIFIED SUPPLY COMPANY OF NORTH LITTLE ROCK, ARKANSAS FOR THE LOW BID OF $20,500.00.
2. REQUEST AUTHORIZATION FOR THE MAYOR TO SIGN A CHANGE ORDER FOR THE REPAIR AND REPLACEMENT OF THE RETAINER WALL THAT IS
LOCATED ON THE EAST BOUNDARY OF THE SED PROPERTY AND WESTERN BOUNDARY OF PROPERTY OWNED BY MR. LARRY TABOR AT A COST OF $28,087.00.
F. ENGINEERING AND STREETS
1. REQUEST AUTHORIZATION TO ADVERTISE FOR BIDS FOR SC-1 ASPHALT SOURCE OF SUPPLY FOR THE SECOND QUARTER OF 2010.
2. REQUEST APPROVAL OF THE LOWEST AND BEST BID FOR THE HOSPITAL ROAD PEDESTRIAN PROJECT TO INCLUDE AUTHORIZATION TO ENTER INTO CONTRACTURAL AGREEMENT WITH SAID PROVIDER.
3. REQUEST AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE 2010 STREET IMPROVEMENT PROGRAM.
4. REQUEST AUTHORIZATION TO ADVERTISE THE REQUEST FOR QUALIFICATIONS (RFQ) FOR THE LYNN LANE MULTI-USE PATH PROJECT.
5. REQUEST CONSIDERATION OF AUTHORIZING A RECOMMENDATION COMMITTEE CONSISTING OF CITY ENGINEER, ENGINEERING ASSISTANT AND CHIEF ADMINISTRATIVE OFFICER TO ASSESS THE RFQ FOR THE LYNN LANE MULTI-USE PATH PROJECT.
6. REQUEST AUTHORIZATION OF AN AMENDMENT TO THE PAT STATION ROADWAY ENGINEERING SERVICES CONTRACT TO INCLUDE CONSTRUCTION ENGINEERING AND TESTING.
G. FIRE DEPARTMENT
1. REQUEST PERMISSION TO PAY NORTH GREENVILLE FITNESS $12,796.35 FOR ANNUAL FIREFIGHTER PHYSICAL FITNESS TESTING AS BUDGETED.
H. PERSONNEL
1. REQUEST AUTHORIZATION TO TRANSFER TAMMY CARLISLE FOR THE POSITION OF STAFF SUPPORT TECHNICIAN LEVEL 2 FOR THE POLICE DEPARTMENT.
I. POLICE DEPARTMENT
1. REPORT BY THE CHIEF OF POLICE AS PROVIDED FOR IN THE CITY OF STARKVILLE CODE OF ORDINANCES, TRAFFIC AND VEHICLES, SECTION 106-40. ANNUAL TRAFFIC SAFETY REPORT
2. REQUEST AUTHORIZATION FOR LIEUTENANT MALVIN DAILEY TO TAKE SIX (6) CREDIT HOURS AT KAPLAN UNIVERSITY AS ALLOWED BY CITY
POLICY FOR REIMBURSABLE EDUCATIONAL COURSES.
J. PUBLIC SERVICES
THERE ARE NO ITEMS FOR THIS AGENDA
K. SANITATION DEPARTMENT
THERE ARE NO ITEMS FOR THIS AGENDA

XII. CLOSED DETERMINATION SESSION

XIII. EXECUTIVE SESSION
A. PENDING LITIGATION
B. PERSONNEL

XIV. ADJOURN UNTIL APRIL 6, 2010 @ 5:30 AT 101 LAMPKIN STREET IN THE CITY HALL COURTROOM.